Meeting Rooms
Intelligently Booked
& Managed
The leading room booking system for enterprises across Germany, Austria and Switzerland. Book meeting rooms, phone booths, catering and manage visitors — all in one platform. GDPR-compliant. ISO 27001 certified. Made in Germany.
Why Enterprises Need a Room Booking System
The same bottlenecks arise every day in offices across Germany, Austria and Switzerland: poor room utilization, blocked meeting rooms and a high administrative burden for office managers, all without a dedicated room booking system.
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Ghost Bookings & No-Shows Meeting rooms are reserved but sit empty. Other employees can't find a free space and meetings start late, a direct productivity loss.
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Time Wasted Searching for Rooms Employees walk the office floor or ask at reception, valuable working time is lost every single day without a real-time room availability system.
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Catering & Equipment via Email Beverages and AV equipment are requested manually by email. Error-prone, time-consuming and nearly impossible to track at scale.
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No Data on Space Utilization Facility managers make decisions without reliable usage data. Office redesigns and consolidations are based on assumptions rather than facts.
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Outlook Alone Is Not Enough Native Outlook room resources offer no floor plans, no catering management, no analytics, no visitor management and no meeting room display integration.
Enterprises using LIZ Smart Office see immediate improvements
Companies across Germany, Austria and Switzerland report these outcomes after rolling out LIZ Smart Office.
Room Booking System — Complete & Flexible
From simple bookings via app to complex multi-location management — LIZ Smart Office covers room booking, catering, visitor management and administration in one enterprise-ready platform.
- Book via app (iOS & Android), browser, Microsoft Teams & Outlook
- Interactive floor plans with real-time room availability
- Filter by room capacity, equipment and location
- Recurring bookings for regular meetings
- QR code check-in, display check-in and automatic no-show detection
- Sensor integration (Waldmann, Kirk) to eliminate ghost bookings
- Combined booking: meeting room + desk + parking space in one step
- Buffer times for cleaning and room preparation
- Choose seating layout (boardroom, U-shape, theatre)
- Edit and cancel bookings at any time
Multi-Booking in One Step
Employees book a meeting room, desk and parking space simultaneously — right when planning their office day. Faster, simpler and error-free.
- Order catering directly when booking a meeting room
- Configurable options for beverages, snacks and full catering
- Reserve AV equipment: screens, webcams, flipcharts
- Presentation technology and moderation materials bookable
- Approval workflows for catering and equipment requests
- Automatic notifications sent to the catering team
- Buffer time before meetings for setup and preparation
- Full booking overview for facility management teams
- Cost center allocation for catering orders
Everything in One Booking
Book your room, catering and equipment in a single step — no emails, no phone calls, no miscommunication between teams.
- Invite visitors directly when booking a meeting room
- Automatic email confirmation with arrival information and directions
- Reserve a visitor parking space at the same time
- QR code check-in for external guests
- User check-in and check-out tracking
- Visitor lists for reception and building security
- Visitor log for compliance and security audits
A Professional Visitor Experience
Guests receive all the information they need automatically — parking, building access and navigation. Zero manual effort at reception.
- Manage rooms across unlimited office locations
- Role-based access control (RBAC) for granular permissions
- Configurable approval workflows for booking requests
- Define closed days and blackout periods
- Configure VIP rooms and prioritized booking rules
- Department quotas and custom booking policies
- Add room photos, floor plans and equipment attributes
- Microsoft Entra ID and Single Sign-On (SSO) support
- Multi-tenant architecture for enterprises and franchise networks
Full Control for Facility Teams
From a single office to an international enterprise — LIZ Smart Office scales with your requirements and makes every booking rule transparent and auditable.
Book and Manage Office Phone Booths with Ease
With LIZ Smart Office, employees book phone booths just as easily as meeting rooms: directly via app, browser or Microsoft Teams. Real-time availability, fair utilization and complete transparency across your office locations.
- Book phone booths via app, browser or Microsoft Teams
- Real-time overview of available and occupied booths
- Combined booking: phone booth + desk + meeting room in one step
- Usage analytics and space utilization reports
- Automatic release on no-show to keep booths in active use
- Configurable permissions and quotas per department
Book directly via app, browser or Teams: done in seconds.
Equitable distribution and automatic release on
no-show.
Usage reports and real-time space utilization data.
Room Booking for Every Enterprise Use Case
LIZ Smart Office solves the most common meeting room and office space challenges faced by modern enterprises: from hybrid work coordination to multi-location management.
Hybrid Work & Desk Sharing
Employees plan their office day, desk and meeting room in one step. Parking space and locker booking are included, all from a single app, with no back-and-forth needed.
Client Meetings & Visitor Management
Guests are invited directly when the room is booked. They automatically receive a confirmation with all details and are added to the reception list, including time, room and host name.
Meeting Room Display for Every Room
Tablets can be ordered directly through LIZ or existing devices can be reused. Employees instantly see which rooms are free and can book right at the screen. No app required.
Catering & Meeting Organisation
Catering, AV equipment and seating layout are configured at the time of booking. The responsible team is notified automatically: no emails, no manual coordination required.
Multi-Location Management
Enterprises with offices across Germany, Austria and Switzerland manage all locations in one central platform with consistent booking rules, permissions and reporting across every site.
Access Rights & Approval Workflows
Individual access permissions and approval workflows can be configured per meeting room. Enterprises control precisely who can book or request each space by role, department or location.
Show Meeting Room Availability Instantly Outside Every Room
LIZ Meeting Room Display software shows real-time room availability directly outside every conference room. Employees instantly see whether a room is free or occupied and can book it on the spot. The LIZ Meeting App runs on existing iPads and Android tablets, with no proprietary hardware required.
- Real-time room availability: current bookings and upcoming meetings at a glance
- Works on existing iPads and Android tablets, no new hardware needed
- Instant room booking directly from the display panel
- Check-in functionality reduces no-shows and reclaims unused meeting rooms
- Professional experience for visitors and guests: improved workplace organization
- Order new tablets directly through LIZ Smart Office or use existing devices, no additional hardware required
ISO 27001
GDPR-compliant
Rate
Data-driven optimisation of your meeting rooms
LIZ Smart Office provides complete transparency regarding occupancy, booking patterns and peak times – in real time and as detailed reports for your facility management and office management teams.
- Heatmaps showing room usage by time and zone
- Real-time occupancy of all rooms and floors
- Analysing no-shows and identifying booking patterns
- CSV and Excel export for all resources
- Identifying space efficiency and peak times
- Commuter flows and office attendance combined
- Smart Building Analytics Integration
Room booking features
LIZ Meeting Room Tablet App
Resource integration
Web-meeting integration
Catering booking
Equipment Booking
Filter options
Recurring meetings
Booking for others
Mobile & browser access
Check-In
No Shows
Roles and rights
Priority bookings
Visitor management
Interactive building plans
Room management
MEETING ROOM BOOKING
MADE EASY
Frequently Asked Questions About Room Booking Software
Everything you need to know about LIZ Smart Office — answered clearly and transparently.
What is a room booking system?
A room booking system allows organizations to manage meeting rooms, conference rooms, and other resources digitally. Employees find available rooms in real time and book directly via app, browser, Microsoft Teams, or Outlook. Modern solutions like LIZ Smart Office also include visitor management, catering orders, and workplace analytics.
How does a meeting room display work?
A meeting room display shows real-time availability directly outside each room, indicating whether the space is free or occupied. The LIZ Meeting Room App runs on existing iPads and Android tablets, showing current bookings, upcoming meetings, and available time slots. Instant bookings can be made directly on the display, no new hardware required.
Can I order catering directly when booking a meeting room?
Yes. With LIZ Smart Office, beverages, snacks, and full catering can be added during the room booking process. The responsible team is notified automatically. Equipment and seating configuration can also be selected — all in a single booking step.
How does LIZ Smart Office prevent no-shows and ghost bookings?
LIZ Smart Office combines QR code check-in at the meeting room display, direct on-screen check-in, sensor integration (Waldmann, Kirk), and automatic room release when check-ins are missed. The no-show rate is measurably reduced by up to 40 percent.
Does the room booking system work with Microsoft Teams and Outlook?
Yes. LIZ Smart Office integrates seamlessly with Microsoft Teams, Outlook, and Google Workspace. Outlook room resources are synchronized, double bookings are prevented, and employees can book rooms directly within their existing workflow. Microsoft Entra ID and Single Sign-On are also supported.
Can existing tablets be used as meeting room displays?
Yes. The LIZ Meeting App runs on existing Android tablets and iPads. Alternatively, tablets can be ordered directly through LIZ Smart Office. Either way, devices are transformed into fully functional meeting room displays — with minimal setup required.
Is the room booking system GDPR-compliant and hosted in Germany?
Yes. LIZ Smart Office is fully GDPR-compliant, ISO 27001 certified, and hosted in Germany as a Made-in-Germany solution. All data is processed to the highest data protection standards.
Does LIZ Smart Office support recurring meeting bookings?
Yes. LIZ Smart Office supports recurring bookings for standing meetings, team syncs, and other regular appointments, including combined desk and parking space reservations.
What workplace analytics are available?
LIZ Smart Office provides heatmaps for room utilization by time and zone, real-time occupancy data, no-show rates, booking pattern analysis, and peak hour insights. All data can be exported as CSV or Excel.
Can LIZ Smart Office also manage parking spaces and lockers?
Yes. LIZ Smart Office is a complete workplace management platform. In addition to meeting rooms, employees can book desks, parking spaces including EV charging stations, and lockers. All within a single app.
Why is Outlook alone not enough for meeting room management?
Microsoft Outlook covers basic room reservations but lacks interactive floor plans, visitor management, catering orders, equipment reservations, meeting room displays, workplace analytics, sensor integration, and parking management. LIZ Smart Office extends Outlook with all of these capabilities.
What company sizes is LIZ Smart Office suitable for?
LIZ Smart Office is suitable for organizations of all sizes — from mid-sized businesses to international enterprises with multiple locations across Germany, Austria, and Switzerland.
ARE YOU READY TO GO HYBRID?
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